Last Updated: January 2026
1. INTRODUCTION
Welcome to Coaduna ("Platform", "we", "us", or "our"). By registering for and using our medical conference
platform, you agree to be bound by these Terms & Conditions and our Privacy Policy. Please read them carefully
before proceeding.
2. DATA CONTROLLER
The data controller responsible for your personal data is Coaduna. For any questions regarding data
processing, please contact us at: info.coaduna@gmail.com
3. PERSONAL DATA WE COLLECT
We collect and process the following categories of personal data:
- Identity Data: Name, email address, professional title, specialty, and organization
- Professional Data: Medical credentials, qualifications, and areas of expertise
- Usage Data: Login times, session attendance, interaction with content, poll responses,
and chat messages
- Technical Data: IP address, browser type, device information, and cookies
- CME Data: Continuing Medical Education tracking, attendance verification, and
certification records
- Contact Data: Phone number, LinkedIn profile, and other social links (when voluntarily
provided)
4. LEGAL BASIS FOR PROCESSING (GDPR)
We process your personal data under the following legal bases as defined by the General Data Protection
Regulation (GDPR):
- Consent: You have given explicit consent for specific processing activities
- Contract: Processing is necessary for the performance of services you have requested
- Legitimate Interests: Processing is necessary for our legitimate business interests,
provided these do not override your fundamental rights
- Legal Obligation: Processing is necessary to comply with legal requirements (e.g., CME
record-keeping)
5. PURPOSE OF DATA PROCESSING
Your personal data is processed for the following purposes:
- Providing access to medical conferences and educational content
- User authentication and account management
- CME credit tracking and certification
- Enabling networking features between attendees
- Facilitating communication with presenters and moderators
- Improving our platform and services
- Sending relevant notifications about conferences and updates
- Compliance with medical education regulations
6. DATA SHARING
We may share your personal data with:
- Conference Organizers: Basic attendance data for event management
- CME Accreditation Bodies: For credit verification purposes
- Industry Partners: Only with your explicit consent when you choose to share your contact
information
- Service Providers: Third-party services essential for platform operation (hosting, email
delivery)
We do NOT sell your personal data to third parties.
7. YOUR RIGHTS UNDER GDPR
As a data subject, you have the following rights:
- Right of Access: Request a copy of your personal data
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your data ("right to be forgotten")
- Right to Restriction: Request limited processing of your data
- Right to Portability: Receive your data in a structured, machine-readable format
- Right to Object: Object to processing based on legitimate interests
- Right to Withdraw Consent: Withdraw consent at any time without affecting lawfulness of
prior processing
To exercise these rights, contact us at: info.coaduna@gmail.com
8. DATA RETENTION
We retain your personal data for as long as necessary to fulfill the purposes outlined above, unless a longer
retention period is required by law. CME records are retained for a minimum of 6 years as required by
accreditation standards.
9. DATA SECURITY
We implement appropriate technical and organizational measures to protect your personal data against
unauthorized access, alteration, disclosure, or destruction. This includes encryption, secure servers, and
access controls.
10. COOKIES
We use essential cookies for authentication and session management. These are necessary for the platform to
function. By using the platform, you accept the use of these essential cookies.
11. INTERNATIONAL TRANSFERS
Your data may be processed in countries outside the European Economic Area (EEA). In such cases, we ensure
appropriate safeguards are in place in accordance with GDPR requirements.
12. CHILDREN'S PRIVACY
This platform is intended for medical professionals and is not directed at children under the age of 18. We
do not knowingly collect personal data from minors.
13. CHANGES TO THIS POLICY
We may update these Terms & Conditions and Privacy Policy from time to time. We will notify you of
significant changes via email or platform notification.
14. COMPLAINTS
If you believe your data protection rights have been violated, you have the right to lodge a complaint with
your local Data Protection Authority.
15. ACCEPTANCE
By clicking "I Accept", you acknowledge that you have read, understood, and agree to be bound by these Terms
& Conditions and Privacy Policy. You confirm that you consent to the processing of your personal data as
described herein.
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